March 7, 2016 ALL

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Changes to Accounts Payable Processing

In order to create processing efficiencies between Accounts Payable and Payroll as well as some overlap between these two areas, Accounts Payable will process vendor payments and reimbursements on a bi-weekly schedule. Please see this link: http://webmedia.jcu.edu/businessoffice/files/2016/02/AP-Check-Run-Calendar-2016.pdf for a calendar of processing dates. Approved paperwork with must be received before 2 p.m. on the Tuesday before the scheduled processing date.

Beginning in late March, all staff/ faculty reimbursements will be processed as a part of payroll and included in your paycheck as a nontaxable payment. Requests will be submitted in the same manner, and will be processed along with the normal pay cycle. Generally, reimbursements should be limited to expenses that cannot be paid for with the P-Card, such as mileage, tolls, etc. A reminder will be sent in March when we begin this change. If you have any questions, please call Tammy Wisz at extension 4440, or Jean Tibbs at extension 4457.