November 18, 2024 FAC/STAFF

---

P-Card Policy Updates & Reminders

Dear Faculty and Staff,
Please review the following important guidelines for travel, purchases, and procurement card (P-Card) use:

Driving Your Car or Renting a Car for Travel
– If your trip is under 200 miles, please use your personal vehicle and submit a request for mileage reimbursement using a Multi-Voucher form to Tammy Wisz at twisz@jcu.edu
– For trips over 200 miles, rent a car through Enterprise Rental and charge fuel to your JCU P-Card.
– Ensure that you are using the JCU Enterprise Account.
– Before completing your rental, please confirm that sales tax has not been charged.

Amazon Purchases for JCU
– When making purchases on Amazon, you must use a JCU business account to ensure tax-free transactions.
– Please contact Lisa Brown at lbrown@jcu.edu to set up your account. Deliveries will be sent directly to JCU, and tax will be automatically excluded from the transaction.

P-Card Limit Increases
– If you anticipate needing a P-Card limit increase for upcoming travel or other expenses, first review your current limits on JP Morgan.
Should you require an increase, please complete the P-Card Limit Increase Request Form found online under JCU Purchasing Card and submit it to Tricia Chiller at pchiller@jcu.edu, Lisa Brown lbrown@jcu.edu or Jenna Seifried jseifried@jcu.edu at least three business days prior to the needed change.
The form requires signatures from both you and your supervisor.
Ensure that all necessary approvals are in place, especially for large purchases such as furniture or technology.

Preventing Fraudulent Activity
– If you suspect fraudulent activity on your card, please reach out to JP Morgan immediately. (1-800-270-7760)
Make sure you are following these best practices to keep your card safe.
– Do not add the JCU P-Card to any electronic wallets.
– Do not store the JCUP-Card in any online ordering portals.
– Ensure the JCU P-Card is in a safe place at all times.
– Report any suspicious activity or inquiries.

Should you have any questions, feel free to reach out. Thank you for your attention to these guidelines, and we appreciate your cooperation in ensuring compliance with JCU policies.
Jenna Seifried
216-397-1988